Procurement

How to intelligently support purchasing processes

As a medium-sized company, you are often only as good as your suppliers. This means that the quality of your products or services depends on how quickly, well and favourably external service providers meet your requirements. With SAP Business ByDesign, you can significantly improve your purchasing and relationships with your suppliers. 

Choose the best provider and gain a competitive advantage through improved processes and lower procurement costs. Gain comprehensive insight into order requirements, order processing and invoice verification. And with powerful self-service functions, your employees can do certain purchases themselves - quickly and efficiently.

STRATEGIC PURCHASING

Reliable partnerships are the basis for long-term business success. SAP Business ByDesign supports you and your purchasing department with a central database so that you can find the best service provider for your projects. Create a comprehensive portfolio with supplier and product information for the effective management of all supplier-related information. Thanks to automated procurement activities and interactive decision support, your employees can then concentrate fully on finding the best suppliers and prices.

• You identify, negotiate and document the best sources of supply.
• You adapt your supplier and product portfolio according to your needs and consolidate old and new partnerships.
• You document supplier performance over the entire contract life cycle and thus facilitate later selection processes.
• You can bundle orders in a targeted manner and thus take advantage of discounts.

Range of functions

Supplier Management

• Life cycle management for suppliers
• Life cycle management for service providers

Tenders and Contracts

• Source determination
• Manage tender requests
• Manage tender documents
• Manage purchase contracts
• Communication

Portfolio management for purchasing products

• Manage material information
• Manage service information
• Manage catalogs
• Manage list prices

OPERATIONAL PURCHASE

Automation can be used to implement valuable efficiency processes, particularly in the case of recurring ordering and purchasing processes in day-to-day business. With SAP Business ByDesign, you can streamline your purchasing processes and create scope for your core business. The solution automatically creates orders, checks invoices for deviations or detects duplications. Thanks to extensive process integration, your purchasing department always has all relevant information at hand - and can therefore make informed purchase decisions in a timely manner.

• You control and analyze the status of all purchasing processes across the company.
• You streamline purchasing processes through self-service functions and reduce the effort required for routine tasks.
• You automate purchase requisitions and corresponding approval processes using role-based profiles.

Range of functions

Self-service procurement

• Catalog search
• Manage shopping carts

Order and order request management

• Manage purchase requisitions
• Manage orders
• Order confirmation
• Goods receipt and service provision
• Procurement of storage material
• Procurement of services and non-stock materials
• Communication

Audit

• Manage supplier invoices and credit notes
• Edit invoice exceptions
• Automatic billing
• Communication